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Before the year-end count

The count found it.
How long was it costing you?

A stocktake can reveal that the physical stock and the ERP no longer match. It cannot tell you when the item actually disappeared.

The expensive part may be the time between the real stockout and the correction.

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A focused walkthrough with a StokSmart expert.

One SKU at year-endIllustrative example
ERP still shows
10units
Physical count finds
0units
?

When did it run out?
The year-end count cannot establish the date.

The record says ten.
The shelf says zero.

Suppose this item physically ran out on October 10, while the ERP kept showing ten units until the December 31 count.

During that window, replenishment and availability decisions are being made from a number that no longer reflects the shelf.

How the exposure growsIllustrative scenario, not a customer result
Illustrative demand1 likely sale per day
Exposure period82 elapsed days
Sales opportunities exposedUp to 82*

*This is simple scenario arithmetic, not measured lost sales. A real estimate needs dated stock and sales history, availability assumptions, demand and product context. A December count alone cannot prove the October 10 date.

Do not wait for the count to raise the question.

StokSmart looks for sales patterns that make the recorded stock suspicious, then directs the team to investigate the right item in the right store.

The algorithm does not declare a stockout. It identifies a pattern that deserves a physical check while there is still time to respond.

Signals worth checking

Observed pattern, then human verification

  1. 01
    Sales are decelerating

    The item is selling less quickly than its recent pattern suggests.

  2. 02
    Sales are near zero

    The ERP says stock remains, but movement has almost stopped.

  3. 03
    Sales are far below potential

    Performance falls well short of what comparable availability would suggest.

  1. SignalA pattern looks suspicious
  2. Targeted checkThe store verifies the item
  3. Reviewed findingThe team establishes what is known
  4. ActionReplenish, correct or investigate

See how cycle counting and risk signals fit into StokSmart's inventory management tools.

Shorten the detection delay

Find the suspicious pattern while there is time to act.

See how StokSmart moves from a sales signal to a targeted check, without presenting an estimate as a confirmed stockout.

Talk to our experts

A focused walkthrough with a StokSmart expert.

Bring the person who owns stock accuracy. Finance and Operations should see the same evidence.

Keep the annual counts your business requires. Risk signals and cycle counts support investigation and audit discussion; they do not replace agreed audit procedures or guarantee auditor acceptance.